Virtual Bookkeeper vs. Accountant: Who Do You Really Need?

June 24, 20246 min read

Virtual Bookkeeper vs. Accountant: Who Do You Really Need?

The global market for virtual bookkeeping services is set to hit $12.41 billion by 2028. This is thanks to a growth rate of 8.3%. As companies look for cheaper and more effective ways to manage their money, the choice between a virtual bookkeeper and local accountant near me is important.

Although businesses might mix up "bookkeeper" with "accountant", each has their unique duties. At JC Castle, our accounting pros can tell you the difference. They can help you pick the right financial expert for your business's needs and budget.

Key Takeaways

  • Bookkeepers handle daily financial tasks, update ledgers, and prepare trial balances.

  • Accountants offer advanced financial analysis and advice, like tax prep and audits. They create budgets, forecasts, and provide strategic financial help.

  • It's essential to know what bookkeepers and accountants do to choose the right financial help for your business.

  • Virtual bookkeeping is growing in popularity as a more efficient, cost-friendly money management option.

  • Your business's size, industry, and financial situation are key factors when choosing between a virtual bookkeeper and an accountant.

Understanding the Roles: Bookkeeper vs. Accountant

bookkeeper vs accountant, Both of them are key in handling a business's finances. Their roles do cross over, but they have their clear distinctions. Knowing these differences is vital to choosing the right professional for your business.

What Does a Bookkeeper Do?

A bookkeeper manages the daily financial records. They focus on keeping accounts correct, handling purchases and sales, and managing what's owed and outstanding. Bookkeepers do tasks like recording transactions, checking bank accounts, organizing pay, and creating simple financial reports. Being good at details, being organized, and knowing your way around accounting software are crucial. While not always necessary, many bookkeepers pass exams to get certified. The National Association of Certified Public Bookkeepers and the American Institute of Professional Bookkeepers offer these certifications.

What Does an Accountant Do?

Accountants provide more than number crunching. They offer deep financial insights and advice. Their work includes preparing income taxes, auditing financial statements, and looking deeply into accounts. They also forecast the future financially, evaluate risks, and advise on how to structure businesses. Accountants need sharp logical thinking, problem-solving abilities, and a thorough knowledge of tax rules. For businesses needing top-level financial expertise, hiring a certified public accountant (CPA) is a wise move. CPAs are experts who have passed a tough exam and continue their education to keep their certification.

Both bookkeepers and accountants are essential for managing a company's money. Each has their own scope of work and skill level. Businesses must evaluate their financial needs to decide if a bookkeeper, an accountant, or both are necessary for their financial management.

How much does a bookkeeper cost?

Wondering how much does a bookkeeper cost? On average, hiring a bookkeeper can vary widely depending on their experience and your business needs. Typically, how much does a bookkeeper cost per month ranges from $500 to $2,500 for small to medium businesses. This cost is influenced by how frequently you need their services and the complexity of your financial transactions. If you're trying to budget, understanding how much does a bookkeeper cost upfront can help you manage your finances better without surprises. Investing in professional bookkeeping services ensures accuracy in your financial records, potentially saving you money in the long run.

The Rise of Virtual Bookkeeper Services

Virtual Bookkeeper Services

Businesses are changing to fit the digital world. This has increased the need for virtual bookkeeper options. They are an attractive choice over doing accounting work in the office.

Though we often hear words like "virtual," "online," and "outsourced" when talking about bookkeeping, they are not the same. A virtual bookkeeper might be one person working from afar. This setup can have drawbacks like less access to new technology and no support team. On the other hand, online bookkeeping includes software and regular reports. It's better than the virtual model but still lacks the personal advice a dedicated team can offer.

Many small businesses are choosing to outsource their financial work. This is called client accounting services (CAS). It's cost-effective, providing services from expert financial staff, without the full expense of an in-house team.

A report by JC Castle accounting shows the virtual bookkeeper industry is growing fast. Now, over 60% of small companies are using online or outsourced solutions for their financial tasks. This shift is likely to keep growing. It helps businesses run smoother and focus better on their main goals.

"Outsourcing bookkeeping and accounting functions has become a game-changer for small and medium-sized businesses. It allows them to access professional expertise, advanced technology, and comprehensive financial insights without the overhead of a traditional in-house finance department."

- Jonas D. CEO at JC Castle accounting

The business world is constantly evolving, especially with more companies going digital. The popularity of virtual bookkeeper services is on the rise. They're the right choice for companies looking to run their finances efficiently. This way, they can concentrate on growing their business.


Finding out if your business needs a virtual bookkeeper, an accountant, or both is key. It affects how well you handle money and succeed. Bookkeepers organize the daily financial details. Accountants give deeper financial advice and ensure you follow the rules. As companies get bigger, they often need more advanced financial help. So, using services like JC Castle accounting could be a smart move. It lets you have a strong finance team without the cost of hiring full-time.

The best pick, whether a bookkeeper, an accountant, or both, depends on your business's stage and needs. Think about what your money handling calls for. Then, use the skills of these pros to help your company keep growing strong.

Don't miss out on the opportunity, contact us today and take your business to the next level


What is the difference between a bookkeeper and an accountant?

Businesses sometimes mix up "bookkeeper" and "accountant," but they do different things. Bookkeepers track day-to-day finances like sales and expenses. They update the financial logs and check that it all adds up. Accountants step in to analyze this data and provide advice. They ensure the numbers are right, but they focus on taxes, audits, forecasts, and giving business owners financial strategies.

What are the primary duties of a bookkeeper?

Bookkeepers keep the financial records in order. They track the money coming in and going out, pay bills, and send invoices. Each day, they record these transactions, check the bank statements, and handle the employees' paychecks. They also create reports like income statements and balance sheets. To do this job well, bookkeepers need to be super organized and skilled with numbers.

What are the responsibilities of an accountant?

Accountants dive deeper into the financial data. They prepare tax returns, review financial statements, and help understand the company's financial health. They might predict what the future finances will look like, assess risks, and advise on how to organize the business. Accountants must be great at solving problems and know a lot about tax laws.

What is the difference between virtual, online, and outsourced bookkeeping and accounting services?

These terms, "virtual," "online," and "outsourced," are not the same thing. Virtual bookkeeping means someone works from their home office. It could limit their support and technology access. Online bookkeeping offers more services and reports each month but might lack in-depth advice. Outsourcing your accounting gives you a whole financial team. This team uses advanced tools and strategies, usually at a better price than hiring your own team.

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